Advanced :: Fields (columns) management

Adding, removing and positioning columns in list views.

For example, in the "Contacts" list you may want to remove the "Company" column. Or change its position.

In "Total Organizer" this is called "visible fields", and you can manage them by using the "Fields management" tool.

To open it:

• If you have more than one category (folder), first select  the "\" (the root) category *
• Go to the tab you want to change (To do (s), notes, contacts)
• Select menu: Tools | Preferences | Fields management.

You will see a dialog with "Available fields" on the left and "Visible fields" on the right. To add a field to the 'visible' section, select it and click the '>' button. To remove an existing 'visible' field select it (in the list on the right) and press 'delete". Use 'move up' and 'move down' buttons to reposition those fields on the list views.

Adding your own fields: below.

* Remarks

• Please note, that you can actually define different views (different sets of 'visible fields') for every folder (category) separately if you want. This will be explained in details later.

Adding your own fields ("available fields")

In Total Organizer you can add your own fields (columns) to every item type (e.g.. note, contact). Please follow the steps outlined above, and in the "Fields management" tool click 'Manage' button. Then click 'Add' button to add a new field. If you want to may want to select a type (by default string) - by it isn't important.

Remarks.

• Note, that in this way you can manage "Available fields" - they aren't automatically visible in the list views (e.g. in "Contacts" list view"). To make them visible, go back to the general fields management tool and add it to the list of 'visible' fields.
• Please note, that you can actually define different sets of "Available fields" for every folder (category) separately if you want. This will be explained in details in the next section.

   

Fields management in given folder scope

You can define different sets of both "available" and "visible" fields for every folder (category) separately if you want.  In this way, in "movies" category you can create fields like "director", "actors" etc. And in "Cameras" folder you can add (and possibly make visible in list views) columns like "resolution", "price" etc.

This fields, created by you, will be available in those folders only and... its subfolders. This is a general "inheritance rule" in "Total Organizer" - in the same way, subfolders "inherit" its color from parent folders.

That is why in the first paragraph of this article you were instructed to first go to the "\" folder, because in this way, all your changes (e.g. adding available fields) will affect all the folders in the database.

There are two ways to define 'available' and/or visible columns in folder-scope only:

a. Simply go to the folder and the tab (notes, contacts) which fields you would like to modify  and then select the tool (menu: Tools | Preferences | Fields management). "Total Organizer" will ask you if are sure you want to modify fields in current folder scope only, or rather 'globally' (in "\" folder) - select 'Current folder' option. From now on every change will affect current folder&items type only (and current folder's subfolders)